Nicole y. Harris-Kirby

2507 Osage Avenue

Home:  502.778.4240Cell: 502.445.2039          nyhkirby@att.net

 

Summary

I am an effective and committed individual who is driven to succeed by utilizing software knowledge of Oracle, Microsoft Office Suites, Timberline and others.  I work well with all levels of management for team support.

 

Professional Experience

 

Alliance Management, LLC, Louisville ,KY 2012-Present

Project Coordinator

Provide support for the organization of sites to be deployed in the field. Utilize Wesbase and NORAD systems to process accurate purchase orders.  Use Quickbooks for invoicing

·  Effectively assist Project Managers with purchase orders, contact vendors for supplies and shipment

·  Maintain and track all purchase orders and milestones

·  Ensure accurate input from invoices in NORAD and  Oracle software for payment

·  Utilize Excel to track all purchase orders for sites.

·  Input purchase order request into NORAD and Oracle

·  Place Purchase order request into Quick Books for invoicing

 

NSORO, Louisville, KY  2011-2012

Project Coordinator

Provide support for the organization of sites to be deployed in the field. Utilize ORACLE and NORAD systems to process accurate purchase orders.  Nine months of services through Allstate Staffing agency.

·  Effectively assist Project Managers with purchase orders, contact vendors for supplies and shipment

·  Maintain and track all purchase orders and milestones

·  Ensure accurate input from invoices in NORAD and  Oracle software for payment

·  Utilize Excel to track all purchase orders for sites.

·  Input purchase order request into NORAD and Oracle

·  Division closed in October 2012

 

L&F Design Build+, LLC, Louisville, KY2009 – 2010

Accounting Clerk, All areas of accounting

Provide accounting support for organization and responsible for meeting individual objectives by ensuring quality and accurateness.  In addition, provide strong strategic support to the business by consulting on the process, compliance and expectation setting.  Review job performance daily to ensure proper format for targeted results.  Develop with management team, effective work pattern for continuous process improvement. 

·   Effectively assist Project Managers with purchase orders and contract between vendors for new facilities. 

·   Maintain and track all insurance certificates for subcontractors’.

·   Ensure accurate input from invoices and contracts in Timberline software for payment. 

·   Compose Time and Materials invoices for clients to the company specific billing.

·   Utilize Excel to complete account reconciliations and track credit card purchasing activity.

·   Company Down sized due to economy

 

 

 

(Continued)

 

ABEL CONSTRUCTION, INC, Louisville, KY2007 - 2009

Project Manager Assistant/Receptionist

All areas of project management right hand responsibilities to ensure project success. Work closely with clients and project managers to professional build relationships by keeping abreast of local and national trends in the construction industry. Implement change in processes as needed to accomplish the company goal of excellence in client service. 

Assist Project Managers with purchase orders and contracts between vendors for new work facilities

·   Developed process for effectively managing temporary service through the utility companies to have service activated. 

·   Manage multi switch board for timely telephone answers.

·   Process all incoming mail by opening, sorting and distribution with office.

·   Company Down sized due to economy

 

 

PPG Indutries, Louisville, KY2005 – 2007

Buyer

Led processes for Point Of Sale (POS) terminal purchase orders in ORACLE to centralize buying.  Responsible for the time management of data entry of information on the orders for accuracy. Worked collaboratively with several vendors to obtain pricing, discuss inventory levels and status of purchase orders.

·               Effectively utilize and manage Excel spreadsheets to track incoming POS purchase orders.

·               Work in EMIS to view quality on hand to redirect products between stores.

 

Account Administrative Assistant

End to end administrative accounting duties, including but not limited to processing mail, preparing and entry of invoices into Oracle database while problem solving of pending invoices with vendors and store managers.

·               Effectively communicate with PAF Stores inside sales managers regarding open purchase orders.

·               Excel proficiency to complete account reconciliations and track credit card purchasing activity.

·               Assist with the Payroll department in processing employee timecards.

 

 

UNITED PARCEL SERVICE, Louisville, KY1993 - 2002

Computer Technician & Administrative Assistant

Managed all areas of administrative duties to ensure in-house customer’s needs were consistently and effectively met.

·               Responded to dispatch request for problems with PC performance and operation issues.

·               Coordinate and perform hardware and software installations, moves, adds and changes.

·               Performed network administration activities for computer users.

·               Assisted new employees from a Human Resource perspective to ensure all employee documents were completed properly.

·               Taught Safety class to New Hires

·               Created organization charts utilizing VISIO, ACCESS and PowerPoint Software.

 

 

Certifications

 

A+ PC Certification

 

 

EDUCATION

 

Indiana Wesleyan University, Marion, Indiana

Bachelor of Science 2009